Greenville Public School District
Job Description
Purchasing and Fixed Assets Clerk
Title: Purchasing and Fixed Assets Clerk
Qualifications: 1. Computer skills, High School Diploma
Reports To: Superintendent of Education, the Business Office Manager, and/or the designee of the Superintendent.
Job Goal: To process and accurately maintain all Purchasing and Fixed Assets records for the school district.
Mission and Goals
• Works with the Superintendent, Business Office manager, and those whom he/she supervises to articulate and promote the school system's vision of learning and teaching.
• Monitors and evaluates progress toward accomplishment of system goals and objectives.
• Develops goals, objectives, programs, and operations that are consistent with school system vision, mission, and goals.
• Ensures that unit and program plans are consistent with the system's strategic plan.
• Organizes daily, monthly, and yearly schedules to facilitate learning and teaching in the schools.
Management of Educational Resources
• Selects and utilizes personnel to meet the needs of the schools.
• Administers the finances of the district with sound fiscal management and educational practices.
• Assists with the development of the budget and makes allocations to schools in an equitable manner.
• Achieves maximum results for available resources and money spent.
• Understands and utilizes technology effectively.
Fixed Assets
• Maintains fixed asset inventory listing.
• Enters all purchases and disposals of fixed assets into the computer.
• Provide tracking of fixed assets and reconciliation monthly
• Produces fixed asset reports as requested by various departments.
• Directs inventory counts at each building location.
• Issues identification tags for fixed asset properties as required.
• Verifies on a test basis that the required items are properly tagged
• Performs random fixed assets audits
• Performs semi-annual fixed assets audits
• Coordinate annual fixed asset sale
• Appropriately maintain and secure records and inquiries
Purchasing
• Enter all purchase orders (district level) into accounting software, run edits, and check for accuracy of input
• Evaluates and checks each purchase order to verify vendor name, amount, and funding codes for correct information for input into accounting software
• Ensure all supporting documentation (quotes, bids, etc) is correct and attached to requisition to be in compliance with purchasing laws
• Monitors each site/school use of accounting codes
• Maintains vendor listing
• Ensure school/site and vendors receive purchase orders
• Balance and close purchase orders after each claims docket
• Assist with maintaining EEF documentation, distribution and collection of all EEF Cards
• Ensure proper procedures are being adhered to for bids
• Custodian over district credit and fuel cards
• Point of contact for shipping of Fedex, UPS etc
• Performs any other task as designated by the Superintendent, the Business Manager, or the Superintendent’s designee.
Terms of Employment: Ten, eleven, or twelve month year. Salary and work year will be established by the Board.
Evaluation: Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Support Services Personnel |